Services for Regional Offices

• Country: Rwanda
• Summary: Services for Regional Offices
• RWT Ref No: 51869770
• Deadline: 28 Apr 2021
• Financier: Other Funding Agencies
• Purchaser Ownership: Government
• Tender Value: Refer Document
• Notice Type: Tender
• Document Ref. No.: 007/ SERVICES FOR REGIONAL OFFICES /SFH/2021
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• Description:
• Tenders are invited for Services for Regional Offices. Services for Regional Offices Society for Family Health(SFH) Website:  http://www.sfhrwanda.org/ Service Tendered: SERVICES FOR REGIONAL OFFICES  Type of Contract: Framework Agreement (IQC) for One year Procurement Method: Open Competitive Tender  Tender Ref. N#: 007/ SERVICES FOR REGIONAL OFFICES /SFH/2021  March 2021 TENDER FOR SERVICES FOR REGIONAL OFFICES SOCIETY FOR FAMILY HEALTH RWANDA (SFH Rwanda) wishes to sign a contract with registered companies that will provide different services for Regional offices to SFH Rwanda; all in a Service agreements for to different companies will last for one year with renewable possibility under indefinite Quantity contract (IQC). Bidders are encouraged to respond with their best price initially, as there may not be an opportunity to submit revised bids per LOT.  All offers should be on a fixed prices basis and should be submitted in a sealed envelope to SFH Rwanda reception at the Head Office in Kacyiru, Kigali City. General Information about SFH Rwanda SFH is a non-profit organization, established in 2012 under the laws of Rwanda. SFH is organized exclusively for social marketing purposes, with a primary focus in public health. Society for Family Health (SFH) Rwanda, P.O Box.3040, Kigali is currently located on King Faisal Hospital Road, Kacyiru; Opposite Radio Voice of Hope. PART I: TENDER SUMMARY SFH Rwanda invites you to bid through a competitive tender process on equal ground; please read the tender package carefully and comply with all submission guidelines using the tender reference number above for all correspondences. Failure to comply with submission guidelines may prompt SFH Rwanda to disqualify your submission. The table below provides basic information about the services for Regional offices required; including the proposed type of award contract should the Company be selected from this process. TENDER SUMMARY Service being tendered DIFFERENT SERVICES FOR REGIONAL OFFICES Type of contract planned One year service contract, renewable - IQC Date tender launched        28th March 2021 Submission deadline        28th    April 2021 at 10h00 local time Public opening date NOTE THAT THERE WILL BE NO PUBLIC OPENING DUE TO RESPECT OF SOPs OF COVID 19, Inquiry contact email procurement@sfhrwanda.org Deadline for Inquiries 2 days before the submission deadline  PART II: BID SUBMISSION GUIDELINES  II.1 Format and Content of Bids Bidders MUST comply with the format and content instructions in the table below. Failure to comply with the submission format and content below may disqualify your offer. BID FORMAT AND CONTENT N# of bid copies to be submitted Signed; stamped and Scanned copy Bid language English Bid currency Rwandan Francs Bid pricing VAT Exclusive Bid validity At least 90 days from bid receipt Bid submission format Applicants are requested to submit electronic copies of their technical and financial proposals (in English), at   tenders@sfhrwanda.org Complete Bid submission Address SFH RWANDA “SERVICES FOR REGIONAL OFFICES Tender Ref. N#: 007/ SERVICES FOR REGIONAL OFFICES /SFH/2021 II.2 Submission and Handling of Bids (a) Tender Bids are to be sent by email to the submission email of tenders@sfhrwanda.org   (b) In order to be considered, the bid must be received at the above email no later than the submission deadline in Part 1. No hard copies are allowed at SFH; Bidders are solely responsible to ensure the timely receipt of their bids.  Bids received after the date and time required will generally not be considered unless no other bids are received. (c) Bids must follow the format and content described in section II.1.  Incomplete bid or bids which do not follow the submission guidelines may be disqualified from consideration.  Each bid must be valid for ninety (90) days after the Last Bid Receipt Date. (d) Bids will not be opened in public, but the final evaluation report will be shared on the SFH website.   (e) Bids may not be altered, corrected, withdrawn after the Last Bid Receipt Date.  In exceptional cases, SFH Rwanda may, at its sole discretion, permit the correction of arithmetic errors, transposition errors, or other clerical minor mistakes.  This is only possible in cases where SFH Rwanda can clearly identify the mistake and where the intended bid can be established conclusively on the face of the submission. Beyond arithmetic errors, transposition errors, or other clerical minor mistakes, no mistakes alleged by a bidder after the Submission Deadline will be permitted to be corrected.  PART III: TERMS OF REFERENCES FOR THE SERVICES FOR REGIONAL OFFICES SFH Rwanda envisages increasing its visibility on the Rwandan scene with social marketing services and this will be possible through field activities based on the below services that different companies will provide. Each Lot will be allocated to ONE bidder that is operating in one of the districts of the Regional office, this particular bidder MUST be willing to provide the required services on-time and ONLY in the designated Regional area. Submission will be at SFH Rwanda email: tenders@sfhrwanda.org .  1: DISTRICTS IN CENTRAL REGIONAL OFFICE: Gasabo, Nyarugenge, Kicukiro, Kamonyi, Gicumbi, and Bugesera Districts 2: DISTRICTS IN SOUTHERN REGIONAL OFFICE: Huye, Gisagara, Nyaruguru, Nyamagabe, Rusizi, and Nyamasheke districts 3: DISTRICTS IN WESTERN REGIONAL OFFICE: Karongi, Ngororero, Muhanga, Nyanza, Rutsiro, and Ruhango districts 4: DISTRICTS IN EASTERN REGIONAL OFFICE: Nyagatare, Gatsibo, Ngoma, Kayonza, Kirehe, Rwamagana districts 5:  DISTRICTS IN NORTHERN REGIONAL OFFICE: Musanze, Burera, Gakenke, Nyabihu, Rubavu, and Rulindo districts NOTE: The service provider must be able to supply more than one set of equipment to SFH at ago for the 6 districts, suppliers with few equipment will be at a disadvantage, YOU NEED TO HAVE 6 SETS OF SOUND SYSTEMS.     Note that A bidder cannot submit on more than 2 regional areas/ LOTS of operation. 1: CENTRAL REGIONAL OFFICE: Gasabo, Nyarugenge, Kicukiro, Kamonyi, Gicumbi, and Bugesera Districts CONTRACTED SERVICES TO BE OFFERED Please quote on each item below; Price should be VAT exclusive (with Full transport charges and handling to the site in the district chosen) MOBILE SOUND SYSTEM (Big size) around the place of Entertainment with 6 speakers- full range, 3 woofers, One audio mixer, One amplifier, 4 wireless micro phones   FIXED SOUND SYSTEM (small size) with 3 speakers of watts each, One audio mixer, 2 wireless microphones MOBILE SOUND SYSTEM around the place of Entertainment (small size) with 3 speakers of watts each, One audio mixer, 2 wireless micro phones One Music Artist: Super star recognized at National level with several music hits (songs) played on radio and TV stations Group of Music Artists/ Drama group under one label: between 4 and 10 musicians  One Music Artist: New Upcoming musician/ star recognized at District level of residence Supply of Tent with sitting capacity of 100 people and 100 chairs, one small table for guests Decoration of Tent with sitting capacity of 100 people and decoration of 100 chairs with one decorated small table   Projector with Screen Video coverage (with Editing and Provision of One Original DVD of events covered) Photographic coverage (with provision of Digital photos of events covered on CD) Photographic coverage (with the provision of hard copy photos of events covered in 50 copies of Photos) Podium with a standing capacity of 4 people Generator with a minimum of 4KVA Generator with a minimum of 10 KVA  MOBILE DIGITAL VAN With Stage Platform; Full Branding of The Truck; Digital Led Screen Space Video Displaying for live events and other accessories Total cost for services VAT exclusive  VAT 18% Total cost for services VAT inclusive 2: SOUTHERN REGIONAL OFFICE: Huye, Gisagara, Nyaruguru, Nyamagabe, Rusizi, and Nyamasheke districts CONTRACTED SERVICES TO BE OFFERED Please quote on each item below; Price should be VAT exclusive (with Full transport charges and handling to the site in the district chosen) MOBILE SOUND SYSTEM (Big size) around the place of Entertainment with 6 speakers- full range, 3 woofers, One audio mixer, One amplifier, 4 wireless micro phones   FIXED SOUND SYSTEM (small size) with 3 speakers of watts each, One audio mixer, 2 wireless microphones MOBILE SOUND SYSTEM around the place of Entertainment (small size) with 3 speakers of watts each, One audio mixer, 2 wireless micro phones One Music Artist: Super star recognized at National level with several music hits (songs) played on radio and TV stations Group of Music Artists/ Drama group under one label: between 4 and 10 musicians  One Music Artist: New Upcoming musician/ star recognized at District level of residence Supply of Tent with sitting capacity of 100 people and 100 chairs, one small table for guests Decoration of Tent with sitting capacity of 100 people and decoration of 100 chairs with one decorated small table  Projector with Screen Video coverage (with Editing and Provision of One Original DVD of events covered) Photographic coverage (with the provision of Digital photos of events covered on CD) Photographic coverage (with the provision of hard copy photos of events covered in 50 copies of Photos) Podium with a standing capacity of 4 people Generator with a minimum of 4KVA Generator with a minimum of 10 KVA  MOBILE DIGITAL VAN With Stage Platform; Full Branding of The Truck; Digital Led Screen Space Video Displaying for live events and other accessories Total cost for services VAT exclusive  VAT 18% Total cost for services VAT inclusive 3: WESTERN REGIONAL OFFICE: Karongi, Ngororero, Muhanga, Nyanza, Rutsiro, and Ruhango districts CONTRACTED SERVICES TO BE OFFERED Please quote on each item bel
• Documents:

 Tender Notice