Event Management of the 2021 Rwanda Tourism Week & Gala Dinner 2021

• Country: Rwanda
• Summary: Event Management of the 2021 Rwanda Tourism Week & Gala Dinner 2021
• RWT Ref No: 57633384
• Deadline: 26 Sep 2021
• Financier: Other Funding Agencies
• Purchaser Ownership: Government
• Tender Value: Refer Document
• Notice Type: Tender
• Document Ref. No.:
• Purchaser's Detail:
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• Description:
• Tenders are invited for Event Management of the 2021 Rwanda Tourism Week & Gala Dinner 2021 The scope of service entails the following: The below table presents the specifications for the services and deliverables being requested: Creative design, development and implementation in-line with the Tourism week and Gala Dinner theme Implement and manage all logistics for the Tourism Week and Gala Dinner event Dinner venue arrangements Hire the venue Set up the welcome Cocktail Supervision of dinner venue set up and hotel service Setup at least 100 booth stands for exhibitors during Tourism Week. Protocol service; Branding of the event venue Creation of back drop banners and signage around the venue Manage venue-specific logistics as follows: Set up booths/ Exhibition stands Seating arrangements; Branding Entertainment; Creative design; Media Relations; Sound equipment and recording; Stage and production; Photography and videography; Audio-visual equipment in all conference rooms as required; Décor; MC Management of e-invitations, RSVPs, and registration of delegates; Arrange and manage appropriate VIP area; Ensure availability of support services throughout the event; 6. Pre-briefing and Gala Dinner Organize and manage the dinner event. Public and media relations campaigns and media activity planning Promotion and awareness of Tourism Week Interviews with news media; Advertising across various media; Development of gala dinner social media platforms. All of the above requirements will be fulfilled in consultation with the Tourism Chamber staff. DELIVERABLES The required deliverables for the TOR are as follows: 5.1 Communications plan for the Rwanda Tourism Week and Gala Dinner 2021; 5.2 Coordination of guests attending the 2021 Tourism week and Gala Dinner 5.3 Successful Tourism Week and Gala Dinner 2021 hosted 5.4 A sustainable business model to have the RTW generate revenues beyond a break-even point by 2023. REPORTING REQUIREMENTS The service provider shall report to the Rwanda Chamber of Tourism. It is also expected that the service provider to provide a project report within two (2) weeks of the conclusion of the event, inclusive of an edited video of the proceedings. DURATION OF THE PROJECT The expected duration of the project is a 3 years (renewable every year), calculated from the day of the signing of the contract, preceded by pre-event marketing and mobilization and a media campaign. The Company should have the following: At least 5 years of provable work experience in the field of Events Management, Branding, and Marketing. Excellent digital marketing skills. Excellent provable experience (name reference projects) in content creation for webpages and/or social media. Excellent skills in social media management/advertising, google advertising, and email marketing. Knowledge about the structure of Rwanda Chamber of Tourism, its member associations. Knowledge of Tourism Sector. Excellent time management, and organizational skills. Organize and prioritize work to meet deadlines. Company registration certificate from RDB Cat least 3 certificates for completion (Good performance certificates from reputable organizations). Being a member of Rwanda Association of Professional Conference Organizers(RAPCO). Being able to demonstrate expertise in grooming an event from domestic to attracting International delegates
• Documents:

 Tender Notice